How much time do you waste every day while trying to find specific files? Chances are, it’s more than you’d like, and one quick glance at your digital workspace would tell us you have some tidying up to do. Today, we want to share three tips to help you be more organized and productive with your digital workspace.
Declutter Your Desktop
How often does your desktop look like someone dumped a box of mismatched puzzle pieces on the ground?
It’s easy for the desktop to become your default location for new files and shortcuts, which only makes your desktop disorganized and visually overwhelming. You want to treat your desktop like a physical workspace; clean and tidy. Move files into designated folders, and you might be surprised by how much it improves your ability to find locations and actually focus on your work.
This is just one example of how to use technology to streamline workflows and make your processes more efficient.
Implement Folder Structures
Getting files off your desktop only helps if you have a folder structure in place to manage them, though, and that’s where this next tip comes in.
While we recommend your business have a file infrastructure beyond the desktop level, you should encourage your team to keep their own file infrastructure practices in mind as they go about their day. For example, you might create a hierarchical structure with clearly named folders for different projects, clients, or departments. You might then include subfolders in each for active and inactive clients, making them easier to find and share.
It’s also worth noting that file management systems often have a search feature that can pull files based on their names or content, so make sure you’re giving your folders and documents names that make sense.
Use the Cloud for Storage
All the files that were taking up space on your desktop can be stored in the cloud for easy access and collaboration.
Cloud tools like Google Drive and Microsoft OneDrive make file storage and management a breeze. All you need is an Internet connection, and you can work anywhere, from the coffee shop down the street to halfway across the country. Cloud storage is especially helpful for teams that need access to files located on different computers and accounts; since the files aren’t stored locally, they’ll be easier to share, making project collaboration a breeze.
Your team can work on the same document in real time, which makes work easier and faster.
Fusion IT can offer your business file management tools that can help it stay secure and organized, all at the same time. To learn more about the IT solutions we provide, give Fusion IT a call at (616) 828-5360.